Now lets assume we're in the middle of the contest, and we need to make a change in the order of flight before the Free or Unknown. Let's load a full contest order of flight to work with ... go to "Contest Ledger", "Data", and "Restore Archive" and locate the file "Copperstate02.CLA" to load from the Contest Automation installation directory. If you look at the Excel status bar at the bottom of the screen, you will see each of the parts of the archive file being loaded. When complete, this will give us 51 pilots in flying 4 categories to work with. Now, lets go to the Order of Flight page to look at a couple of scenarios.
A pilot is unable to continue with the competition and needs to be taken out of the order of flight. Locate the name on the Order of Flight page and delete the order numbers for those flights remaining to be flown. The pilot will not show up on any subsequent printed orders of flight. If you have already assembled the clipboards for those flight programs, remove that pilot's Chief Judge Penalty and Form A's, and insert a new copy of the printed Order of Flight. If you've only printed the Form A labels, but not used them yet, just remove the 5 labels (one for each judge) for that pilot from the sheet and discard them. If the pilot won't be able to volunteer as well, open the Volunteer Log and replace them with a new volunteer and reprint the affected Volunteer Assignment Sheets.
A pilot shows up late for registration, but is accepted for good reason. If the order of flights are already done, the use the "Update Pilots" menu item under "Order of Flight". This is described fully in Tutorial 3. Putting the pilot last in the Known program lets you add Chief Judge and Form A's at the end of the already assembled clipboards. If the Known is already flown, the pilot will have to fly the Known and Free in the Free Program, assuming that the category judge's haven't changed. Dealing with this is described in the next section.
A mechanical problem may not allow a competitor to fly for a given program. If later programs remain and the Judge's line hasn't changed, the Technical Committee or Contest Jury may allow them to fly two sequences in a later program. If this occurs, you're faced with some serious Order of Flight gymnastics. OK, no problem, here's what you do:
Delete the pilot's order of flight number in the program they can't fly and re-sort by clicking that flight program button (they will now not be listed in the printed orders of flight for that program)
Double-click the pilot's name in the Order of Flight; a dialog will pop-up asking if the program should add that pilot a second time to the order of flight. Answer "Yes" and they will be added with a "(second flight)" appended to their name.
Go to the next flight where they will fly twice. Move the first flight to the beginning of the order by entering an order number of "0.5". Move the second flight to the end of the order by entering an order number higher than any other in that flight. Re-sort that flight program.
Finally, be sure that there is no flight order number for the "(second flight)" in any later programs.
Note that the next flight program after the Known may be either the Free OR the Unknown, depending on the contest and the weather ... be sure and add the second flight to the right program!
Note that the "Position" scores for this pilot won't properly reflect their order positioning in the contest any longer ... but this shouldn't be an issue, since they should be happy to be flying at all at this point!.
A pilot may wish to fly in a second flight category for an IAC Achievement Award (or "Patch"). To add them to the order of flight a second time:
Right-click the pilot's name in the Contest Ledger and select the "Fly for Patch" menu item; a dialog will pop-up asking what category the patch will be flown for. Select the category from the pull-down menu and press "OK". If you select "<none>", leave the pull-down blank, or press "Clear" then no patch category will be selected. Note that if you pick the category the pilot is registered in, then the program will assume that the pilot is only flying for a patch. Also note that scores from the patch flights will not be included in the computations for awards and will be listed as negative numbers in the results with a "(P)" after the pilot's name.
Go to the "Contest Ledger", "Order of Flight", "Update Pilots" menu; the second entry will be added to the order of flight in the selected category without order of flight numbers and a "(Patch)" added to the name. The program will ask if you wish to complete the orders of flight; select this option only if you want to totally redo the orders with a new random draw. Otherwise respond with "No" and go to the next step.
Go to the category where they will fly for a patch. Enter order numbers for all flight programs in that category. From this point on, this is identical to adding a pilot to the order of flight and is described fully in Tutorial 3.
Note that the registration program will automatically prompt for any patch flights when registrations are first entered into the Contest Ledger with "Get Preregistrations", so the procedure above is only needed if the pilot decides to fly for a patch later.
If not already running, launch the Volunteer Log and load the contest data from the current archive or backup file. If the Chief Judge returned the volunteer assignment form with changes, find the category affected and make the changes, by 1) deleting the previous assignments to those positions and, 2) after sorting the volunteer list by name, double-clicking the new names in the Volunteer List pop-up window. If a volunteer will not be able to work the rest of the contest, right-click their name in the Volunteer List pop-up window. A copy of the Volunteer data entry dialog will pop-up; make a comment to the effect that this person is no longer available in the comment field and press "Save". If the "Working" field in the Volunteer List window shows other categories for a no longer available person, check them as well.
Making these sorts of changes and cycling the clipboards will take up the rest of the contest. Eventually, the flying will cease and the CD and everyone else will be anxious to get the final scores, including all of the special awards. This requires getting data out of the IAC scoring program and that's the topic for the next tutorial! Meanwhile, what have we learned?
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